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Protocol of seating important to successful business dealings

By Cynthia Grosso

In business, seating arrangements can be a subtle, but powerful way to either encourage good relations or create negative unspoken communication.  In America, we tend to be more relaxed or maybe just more unaware when it comes to the proper protocol of seating in business.  However, when you step into the international arena, if you are ignorant about proper seating, you can do irreversible damage.

There is a protocol to seating in business that only can be effectively used when understood. Here are some American business etiquette guidelines to follow for seating yourself and your clients/guests.

If you are the host…position of honor is to your right. Your guest is therefore seated on your right at a dinner or lunch meeting.  If there is more than one guest, the most honored guest is on the right of the host and the second highest guest is seated on the left of the host. The third highest is to the right of the highest guest… and so forth. In business, seating is done by rank and not by gender, which of course follows the rules of business etiquette which are based on hierarchy. 

If traveling by taxi, or by limo, the most desired location is in the back seat on the passenger side, which is the honor position in a car.

When inviting someone into your office…you are supposed to invite and direct them on where to sit. The host wants his/her guest to be seated first. I suggest that you do not sit across the desk from your guest, but rather put him/her next to you on the same side of the desk. This means your office needs to be set up with two chairs on the same side of the desk. This positioning eliminates the desk as a barrier between you and your guest. 

If at a meeting, you may want to use a round table for negioations or meetings. This shaped table does not have a “Head”…which may help to promote team work or equal importance.  If the host of the meeting has a guest, the guest is seated on the right of the host.

If you are seated at a rectangular table for a meeting and you are the host, try sitting on the side of the table and not at the head.  This may symbolize better unanimity, less pretense and more open negotiations.

If you are seated at a dais, the host is seated to the right of the lectern, (as you are seated at it); the guest of honor is on the right of him/her. A dais may have more than one guest at it….if that is the case, then you should have more hosts for the guests.

Seating yourself and others correctly is one more way to show your professional savvy, whether you are dealing in business nationally or even more importantly, internationally.

 

Source: Article published in the Business Review section of the Post and Courier

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